The PQQ allows the buyer to draw up a shortlist of companies to invite to tender.
PQQs are the first hurdle to clear in the restricted procedure for Welsh public sector tenders. They are designed to determine your fitness, capacity and experience as a company. PQQs are used to create a shortlist, so buyers can be very strict in excluding submissions that do not meet the stated criteria.
Make sure you:
- Check the minimum number of companies that will be invited to tender (how strong is the competition?)
- Decide if it’s worthwhile (the buyer isn’t obliged to invite you to tender after the PQQ)
- Stick rigidly to the rules (ie; don’t exceed the maximum number of words you respond with)
- Provide relevant answers backed up with evidence (ie; include case studies and references)
- Explain why you can’t provide an answer for a question
- Obtain feedback if you’re unsuccessful
The most common complaint about PQQs from buyers is that suppliers have not read the questions thoroughly and provided the information requested. Make sure you get the basics right.
Should your PQQ be successful, you will be sent an invitation to tender (see ITT).
